Calculator
What Your Day Of Coordination Fee Really Pays Per Hour
Enter the package fee and the hours a wedding honestly costs you, and see what is left per hour once your assistant and your vehicle are paid.
Free tools
Free Calculators for Wedding Coordinators
Two working calculators for the two numbers that decide a coordination season: what an hour of your time is actually worth on a package, and how much daylight the photo plan really needs.
Coordination decisions come down to arithmetic more often than planners admit. A package fee looks healthy until you count the site visit, the rehearsal you ran for free, the two week confirmation calls, and the assistant you paid out of pocket. A photo list looks reasonable until you count twelve family groupings at four minutes each and realize the light goes in ninety.
Both tools below run in your browser, keep nothing, and start with realistic defaults so you see a meaningful number before touching anything. Use the first when you are pricing next season and the second while you are building a timeline backward from sunset with a couple who keeps adding grandparents to the shot list.
Calculator
Does the Photo List Fit Before Sunset?
Put in the sunset time, the ceremony end, and the shot list, and see whether the portraits finish in daylight or run into a schedule you will have to defend on the day.
Working document
The Wedding Day Run of Show Template
A fill in run of show built the way vendors read it, with a header block, call times by vendor, and the two checks that keep a room flip from opening late.
Why these two wedding day calculators ask for nothing
Coordinators already do this arithmetic by hand, usually in the worst possible conditions for it. You add up the intake call, the venue walkthrough, three timeline revisions, nine confirmation calls, and the rehearsal you ran for free, then divide a coordination fee by a number you would rather not look at. Or you stand in a venue parking lot multiplying twelve family groupings by four minutes, adding the drive to the photo location and back, and checking the total against the minutes left before sunset. Both sums usually get done on a phone screen somewhere between a hair and makeup call and a delivery truck.
Putting that behind a sign up form would be absurd, so there is no form. Nothing is stored and nothing is sent, and each tool hands you a usable figure in under a minute. Run the fee calculator before you quote next season, run the sunset one while a couple is still adding groupings to the shot list, and paste both results straight into your run of show. If you never book a demo, the numbers are still yours, and they are the two most likely to change what you charge and what you promise a photographer.
A number is only as good as the run of show around it
Knowing your effective hourly rate, or how many family groupings the daylight can hold, only helps if the schedule carrying those decisions stays current. AisleTimeline keeps the run of show live, gives each vendor a view filtered to their own call times, and notifies the ones whose blocks moved. Book a demo and we will build one of your weddings in it while you watch.